Updated: September 9, 2020

CARES ACT REPORTING ON EMERGENCY FINANCIAL AID GRANTS TO STUDENTS

On March 27, 2020, the Federal government enacted the Coronavirus Aid, Relief and Economic Security Act (CARES Act), Pub L. No. 116-136, providing funds to institutions from the Higher Education Emergency Relief Fund (HEERF) to make Emergency Financial Aid Grants to Students for expenses related to the disruption of campus operations due to coronavirus, including eligible expenses under s student’s cost of attendance, such as food, course materials, technology, health care, and child care. The law requires institutions to report certain information related to the use of these funds.  The following information is reported for the period, April 24, 2020 to May 24, 2020.

  1. This statement shall serve to acknowledge that our institution signed and returned to the US Department of Education the Certification and Agreement – Emergency Financial Aid Grants to Students.  We further attest that our institution has used, and/or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to Students.
  2. The total amount of funds that the institution has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Student is $120,383
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of April 24, 2020, is $120,383 – All funding received has been distributed to eligible students
  4. The estimated total number of students at our institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act is <10*
    • IMPORTANT NOTE: For the purposes of this report, institutions may determine the number of eligible students based on the number of students for whom the institution has received an Institutional Student Information Record (ISIR) plus the number of students who completed an alternative application form developed by the institution for this purpose. The institution may then apply this number to its own methodological framework for disbursal of funds to produce a final total of eligible students at the institution. The institution is not asked to make assumptions about the potential eligibility of students for whom the institution has not received an ISIR or an alternative application.
  5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act to date is <10*
  6. The following is the method used by our institution to determine which students receive Emergency Financial Aid Grants and how much each student has received/will receive under Section 18004(a)(1) of the CARES Act.

All eligible students received a grant application via email and were notified during their online classes and on Piazza, our online learning platform, of the Grant opportunity. Students are required to indicate in the application if they had cost of living relate expenses during the time of our campus moving to an online learning platform on March 17th, 2020 due to COVID.

Funds were distributed evenly among students who stated they had a need. Due to banking requirements, each student received an amount differentiated by 1 penny.

  1. The follow instructions/directions/guidance was be provided by our institution to students concerning the Emergency Financial Aid Grant

      REQUEST FOR EMERGENCY FINANCIAL AID GRANT FUNDS
Under the CARES Act, Pub. L. No. 116-136

 On March 27, 2020, the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law.  The CARES Act authorized the Higher Education Emergency Relief Fund which provides emergency funding for student and institutions impacted by the COVID-19 pandemic.  On April 9, 2020 the US Secretary of Education announced that the student funding was being made available to institutions to award and disburse to students who have incurred expenses related to the disruption of campus operations due to coronavirus, including eligible expenses under the student’s Cost of Attendance, such as food, housing, course materials, technology, health care and child care.

In order for these emergency grants to be fairly and compliantly awarded, students must inform the institution if they have incurred cost of attendance related expensed due to the Coronavirus (food, housing, course materials, technology, healthcare, daycare). Please indicate on the attached form if you have incurred a financial need for the grant.

On the top portion of the form emailed to students, it is imperative that you provide the correct address where mail from the school will reach you.  This is the address to which your Grant check will be mailed.

Also, you must remember to sign and date the form.

We must receive a form back from ALL students before we can disburse any funds, so please return the application via email as soon as possible.

If you have any questions, contact jodi@ostm.edu or jeannette@ostm.edu as soon as possible.

* Note:  Per the Department of Education: “In preparing the Report, institutions must use data suppression and other methodologies to comply with, and protect the personally identifiable information from student education records, under the Family Educational Rights and Privacy Act (20 U.S.C. § 1232g; 34 CFR Part 99). For example, the Department does not expect institutions to report information about a group of 10 or fewer students.  For example, if the total number of eligible students, the total of number of students who received Emergency Financial Aid Grants, or the difference between the two numbers is less than 10, then the institution should not display the number of students or the amount of Emergency Financial Aid Grants to students on publicly available website(s) controlled by the institution.” Data in section II, III, IV, and V have been withheld as the difference between the two numbers in IV and V is less than 10.

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